Dealers Den

The Dealers Den is the traditional home of vendors at most furry conventions. In other genres of conventions, this can also be known as the Dealers Room, the Vendor Hall, or the Expo Hall. Here you can buy a wide variety of merchandise such as comics, games, t-shirts, books, plush toys, commissions, and so much more. As well as shopping, you can often meet artists and authors, either as Guests of Honour or at a table of their very own. You may be able to purchase a commission from that artist you've always wanted to meet.

Tables in the Dealers Den are 8ft. by 30in. Each table will be provided with a single tablecloth and two chairs. There will be a minimum of 3.5 ft. of space behind each table The cost of tables is as follows:

Dealers Den tables are $50* each.

We have a limit of 2 tables per dealer.

Note that these prices do not include any memberships. You must also purchase at least one membership. In the interest of attempting to provide the greatest variety of merchandise to our attendees, we ask that all dealers carefully consider how many tables they need.

*Prices are subject to change

Each artist may have a maximum of 2 people behind their table (3 for those with a double table)

Photo Credit Lucian

Application Procedures

Please indicate the types of merchandise you carry. Note that you may select multiple items, and specify other types of merchandise. This information will be considered during the Dealers Den selection process.

Dealers may also purchase additional Standard Passes when they apply. Note that all helpers must have Standard Passes; there is a limit of three additional Standard Passes per table purchased. While pass information for any additional Standard Passes requested is not required at the time the application is filed, it is requested that this information be provided as soon as possible afterwards. This will save us from having to send out reminder notices. Additional Standard Passes may also be added after your application is filed. Standard Pass info for all helpers must be provided prior to the online registration cutoff.

Vendors and assistants require a Standard Pass (with the exception of set-up and tear-down helpers), which is not included in the price of vendor tables.

The “Special Requests” field should be used for the following:

  • Table location preferences such as against a wall, near or adjacent to another dealer. Every effort will be made to meet your requests, but be aware that due to the available space no guarantees are made that all requests can be met. Note that there are a very limited number of wall tables available.
  • brief description of your display, if it might affect your table placement requirements. This would include such things as display racks behind your your tables.
  • If you will be sharing your space with another dealer. Note that you only need to provide the other dealer’s name on your application; info on the other dealer will be requested if your application is approved
  • If you do not need one or more of the physical tables that come with your space. This will allow us to make the necessary arrangements while the room is being set up rather than after you arrive.

The description you provide in your application regarding your merchandise will be used in the Conbook's Dealers Den listings, as well as on our website. While we encourage you to be complete and creative in writing this, it is not necessary to give a percentage breakdown of the types of merchandise you carry.

Applications will not be approved on a first-come basis. All applications received will be given equal consideration. Assuming that the total number of tables requested during this period exceeds those available, those applications will be reviewed to determine which dealers will be approved. The selection process will include a review of the merchandise description and website provided. There will be an allotment for certain types of vendors (artist, sewers and crafters, builders, etc.)

Applications received which are not approved will be put on the waiting list. If there are too many artists for the number of tables available, there will be a waitlist.

After your online application is completed you will be sent an email confirming that your application was received and providing information on the approval and payment process. This email will also include a link which will allow you to make changes to some of your application information.

If your application is approved, you will receive an email with a summary of information and dealer rules. This email will also have a link to pay for the table(s) and Standard Pass(es) online by credit card. If you had indicated on your application that you wished to purchase more than one pass, you will be asked to provide information on the additional passes at that time, although this may also be done later. After your initial payment is made you will also be able to purchase additional passes.

Note that payment is expected within two weeks of notification that your application is approved. If payment is not received after two weeks you will be sent a reminder notice. Nonpayment will result in being placed on the waiting list. After your payment has been processed, you will receive confirmation of payment.

Applications which are not approved will be put on a waiting list. If you are notified that you have been placed on the waiting list and are planning to attend the convention even if you do not get tables, you may purchase a Standard Pass  separately from your tables. If you do so and are later approved for tables, you will be able to pay for your tables at that time.

Photo Credit Lucian

Sharing Tables

Dealers are permitted to share tables. This can be handled in one of two ways: One dealer can submit an application and note in the remarks that another dealer will be sharing the table along with the name of the other dealer. After the application is approved, information on the other dealer (business name, merchandise description, etc) can then be emailed for inclusion in the dealer listings. Please do not include all of this information in the remarks section of your application. Alternately, a single application can be submitted under both names, with all information for both dealers included. In the latter case, contact information for only one of the dealers should be shown; an email with the other dealer's contact info should be sent if they want separate notifications of dealer information.

Pre-con Information

Approximately two weeks before the convention all approved dealers will be sent an email with confirmed set-up times and loading information. This email will also include reminders of  Dealers Den policies, confirmation of the current sales tax rate, and any other information which might be useful to you.

Cancellation Policy

If you find that you will not be able to make use of one or more of your dealer tables, please inform us as soon as possible. It is unfair to dealers who are on the waiting list to keep them waiting until it is too late for them to make reasonable travel arrangements. We will only grant refunds for table space if the cancellation is received in a timely fashion.

Note that table space may not be transferred to another dealer without the prior approval of the Dealers Den Manager.  Full refund is available until 45 days before the convention. Refunds after that time are subject to our ability to resell the spot.

We understand that emergencies can arise at the last minute which may require you to cancel or delay your arrival. Unless we are notified that you will not be attending, or will be arriving later, by the close of Friday Dealers Den hours, an artist on the waiting list will be contacted and offered your table(s). The easiest way to notify us of a last-minute cancellation or delay is by email. If for some reason this is not possible, our convention Operations Officer will be able to pass any phone message to Dealers Den management.